Academic Qualifications Replacement

Any person that has been issued with an academic record (a testamur, an academic transcript or a statement of attainment) is eligible to request a replacement of that record. AFTRS uses My eQuals to issue digital records. Read more about Academic Records and My eQuals here.

Academic Qualifications Replacement Form

(PDF)

Application Submission

Complete the application (above) and submit via email to studentinfo@aftrs.edu.au
Your application evidence must be included in the submission.
- All applications must include certified proof of identification (a passport or birth certificate).
- Applications made under a new name (and for issuing records under that new name) must include proof of change of name (change of name certificate, marriage certificate, deed poll).
- An application for a new testamur requires a statutory declaration that explains the circumstances of the loss or destruction of the original testamur.
Proof of payment must be included where a fee is changed for the replacement.
Where required, original documents must be received by AFTRS prior to approval of the form.
The applicant is responsible for posting or delivering the original documents and making payment in a timely manner.

Application Processing

Payment must be received prior to the request being processed.
AFTRS will acknowledge receipt of your application within 7 days.
AFTRS will endeavour to resolve your application within 14 days.
Applications for records prior to 2010 may be subject to extended delays up to 21 days or more.
AFTRS will inform you with receipt of your application if a delay of more than 21 days is expected.

For more information please contact the AFTRS Student Centre on 9805 6444.

More Information

Fees and Payment

Application fees must be received before AFTRS will process an application. To make payment:

Use “[your surname]_replace” (that is, your surname, an underscore, and the word “replace”) as a reference for your payment.
Save a copy of the payment receipt to submit with your application.

Bank	Commonwealth Bank
Account Name	Australian Film Television & Radio School
BSB	062-320
Account Number	10141213

Application Fees Schedule

Record/ Service	Type	Fee
Testamur	Physical Certificate	$40.00
Academic Transcript	Physical Certificate	$20.00
Statement of Attainment	Physical Certificate	$20.00
Testamur	Digital My eQuals	$0.00
Academic Transcript	Digital My eQuals	$0.00
Statement of Attainment	Digital My eQuals	$0.00
Domestic Postage (flat fee)	Registered Australia Post	$10.00
International Postage (flat fee)	Courier	$80.00
Collection	At AFTRS	$0.00

Document Certification

What are certified copies?

A certified copy is a copy of an original document which has been certified as being a true copy by an authorised person.

How to have a document certified

To have a document certified you should take the original to an authorised person. The person must then write on every page of the copy document:

“I have sighted the original document and certify this to be a true copy of the original.”

The person should sign beneath each statement and provide their designation, for example, “Justice of the Peace”.

Who is authorised to certify a document?

Within Australia:

A Justice of the Peace with a registration number. Copies verified by Justice of the Peace without a registration number will not be accepted
An accountant – members of the Institute of Chartered Accountants in Australia, or the Australian Society of Certified Practising Accountants, or the National Institute of Accountants, or the Association of Taxation and Management Accountants or Registered Tax Agents
A member of the police force with the rank of sergeant or above
A barrister, solicitor or patent attorney
An Admissions or Student Services Officer at AFTRS
An Admissions or Student Services Officer at any Australian university, TAFE or higher education institution
A principal, deputy principal, assistant principal or delegate of an Australian high school, secondary college or primary school
A bank or credit union manager
A post office manager
A commissioner for declarations
A pharmacist

Overseas:

The official records department of the institution that originally issued the documents
An Australian embassy or consulate
A public notary office

Statutory Declarations

What is a statutory declaration?

A statutory declaration (also known as a stat dec) is a type of legal document that sets out facts that you declare to be true and accurate. Find out more here.

Why do I need to submit a statutory declaration?

If you are applying for a new testamur you must provide a statutory declaration to explain what has happened to the original testamur.

This is because a testamur is a legal document that AFTRS is permitted to issue by legislative instrument, meaning, that a replacement can only be created after the original is returned to AFTRS or when it can be verified that the original is lost or destroyed.

This process ensures that the new document can be verified, and that the original document is recorded as invalid.

How do I complete a statutory declaration?

You can complete any of the online forms here, or use the form attached to the Academic Qualifications Replacement form.